Every part of your PSV compliance, in one workspace.
A guided look at what CoachComp does day to day — from the compliance health bar on your dashboard to Driver Quality, AI policy review, fleet lookups and audit-ready documents. The panels below are live product views, animated as they behave in the app.
Know your position before DVSA does.
A single health score, prioritised work, and every deadline on one calendar.
One score for your compliance position
The dashboard opens on a red-to-green health bar built from open cases, overdue actions, expiring documents and audit results — so you always know where you stand.
- Live score across cases, audits, drivers and fleet
- Drag, resize and reorder widgets — saved per user login
- LOLER, MOT and tax expiry alerts surfaced automatically
Every issue tracked from open to closed
Raise a case from anything — a failed check, an audit finding, a Q&A answer — then track deadlines, owners, evidence and sign-off in one place.
- Risk-rated cases with deadlines and owners
- Action items, attached evidence and full timeline
- Auto-created cases from adverse Driver Quality results
| Ref | Case | Risk | Due |
|---|---|---|---|
| CMP-1042 | Missing mileage record — BX19 KLM | High | 2 days |
| CMP-1039 | Driver CPC expiry — M. O'Connor | Critical | Tomorrow |
| CMP-1041 | Annual test prep — YJ20 PXT | Medium | 9 days |
| CMP-1037 | O-licence margin review | Low | 21 days |
Deadlines you can't miss
MOT and tax expiry dates, LOLER exams, audit re-runs, case deadlines and CPC renewals all land on the same calendar with reminders.
- Colour-coded by deadline type
- LOLER reminders from each vehicle's accessibility profile
- Weekly AI review summarising what's coming
From finding to signed-off, with the trail intact.
Audits, reviews, checks and incidents all feed one work queue — with recorded outcomes, delegation and an archive at the end.
One queue, five clear stages
Every task moves through Not started, In progress, Done awaiting sign-off and Signed off — and can be sent back with a note if the evidence isn't there yet.
- Each task shows where it came from and what it's for
- Send back re-opens work with the reviewer's comment
- Available on every plan; delegation to teammates on Advanced
Say what was actually decided
Closing a driver or case review asks for the outcome — no further action, informal discussion, retraining, letter of concern or disciplinary — and can raise the follow-on task for you.
- Structured outcomes instead of a free-text 'closed'
- Follow-on tasks created automatically where needed
- Outcome recorded against the person and the source
A management meeting, not a questionnaire
Run your periodic review solo, with the team in the room, or remotely with contributors joining in their own time. Agenda items, attendees and the hierarchy of responsibility are all recorded.
- Solo, in-person collaborative and remote modes
- Meeting-style agenda with minutes and attendees
- Actions raised in the meeting land in Tasks & sign-off
Know what to do, and prove you're ready
Serious Incident Reporting walks you through the immediate steps and evidence, while the Earned Recognition readiness page scores your position against the DVSA standard before an auditor asks.
- Guided serious-incident capture with linked cases
- Earned Recognition readiness scoring with gaps listed
- Everything cross-linked to drivers, vehicles and cases
Your policies, read properly.
Upload your operator policies and get gap analysis with citations, cross-policy checks and a company-specific assistant.
Gap analysis with real citations
Each policy is scored and reviewed against DVSA and Traffic Commissioner expectations, with suggested wording you can edit, re-run and publish — the original is archived.
- Severity-rated findings with cited sources
- Edit → re-review → publish workflow with version history
- Published policies drop into the filtered document library
No procedure for compensating reduced weekly rest (Reg 561/2006 Art 8(6)).
No escalation path for repeat serious infringements.
References superseded DVSA guidance.
Policies that reference each other, checked together
If your shorts and overs policy says persistent shortfalls trigger disciplinary action, CoachComp looks for the disciplinary policy and checks the two agree.
- Detects references between policies and links them
- Flags missing, contradictory or orphaned procedures
- Whole-set overview once your policies are loaded
Answers grounded in your own policies
Ask a question and get an answer that reads your uploaded policies first, then the regulations — with citations, and an honest 'I can't answer that' when it can't.
- Cites your policy section and the underlying regulation
- Draws only on the approved source list and your own documents
- Never fabricates references
Fleet data that fills itself in.
Registration lookups, spreadsheet imports, accessibility profiles and an audit-ready document library.
MOT expiry from the registration
Type the registration and CoachComp looks up the MOT expiry from DVSA and sets the calendar reminders. Tax expiry is a date you enter or import, and accessibility details — lift, LOLER exam dates, MTE — sit on the same record.
- Automatic MOT expiry lookup from the registration
- PSVAR / accessibility profile with LOLER scheduling
- Custom fields for anything else you track, plus N/A handling for tacho calibration
Bring your existing spreadsheets
Add drivers, vehicles and O-licence discs in a spreadsheet-style grid, or upload the list you already keep — disc numbers are matched to registrations automatically.
- Excel-style bulk add for drivers and vehicles
- Disc list upload with automatic registration matching
- Templates that download with your current data
| Registration | Disc number | Link |
|---|---|---|
| BX19 KLM | OD1029384 | Pending |
| YJ20 PXT | OD1029385 | Pending |
| LR68 WDC | OD1029386 | Pending |
| SN17 HGV | OD1029387 | Pending |
Everything filed and downloadable
Published policies, completed audits and archived versions live in one filtered library, with audits exportable as PDFs for Traffic Commissioners and auditors.
- Filter by policy type, audit or archived version
- PDF export of completed audit runs
- Full version trail of every amended policy
Leavers and disposals kept properly
Retiring a driver, vehicle or document moves it to the archive with its full history and a retention date, so records are kept as long as they need to be and no longer.
- Archived drivers, vehicles and documents keep their trail
- GDPR retention dates shown on every archived record
- Data export and deletion handled from one place
Driver assurance you can evidence.
Gate checks, health check-ins, random drug & alcohol draws and a completeness matrix across your whole driver list.
Completeness at a glance
Drivers down the left, check types across the top, traffic-light status in every cell, with a percentage score per driver and per check type. Click any cell to record a check.
- Percentage completeness per driver and per check
- Red / amber / green shading, sortable worst-first
- Click-through to record a check pre-filled
| Driver | Eyesight 82% | Licence 75% | CPC 50% | GATE 68% | D&A 80% |
|---|---|---|---|---|---|
| J. Earl— | … | … | … | … | … |
| M. O'Connor— | … | … | … | … | … |
| S. Khan— | … | … | … | … | … |
| R. Davies— | … | … | … | … | … |
| P. Nowak— | … | … | … | … | … |
Defensible drug & alcohol draws
Draw a random sample from your driver pool with a recorded seed, pool size and timestamp — the audit trail a Traffic Commissioner will ask for.
- Configurable sample size and period
- Full audit trail of every draw
- Outstanding selections chased on the priority board
Health check-ins and GATE checks
Two clearly labelled buttons record eyesight and health check-ins, or full GATE checks. Adverse results can raise a linked case with a 7-day deadline in one click.
- CPC card expiry captured and pushed to the driver profile
- Post-incident reviews linked to the driver record
- 'Further investigation required' auto-creates a case
- ✓Licence & CPC valid
- ✓Vehicle walkaround completed
- ✓Fit to drive declaration
- ✓Eyesight check passed
- ✕ Tachograph card check — further investigation required
Training and history on one record
Build your own training matrix — courses, renewal frequencies and who's due — and see every check, case, performance review and custom field on the driver's profile.
- Customisable courses with renewal frequencies and reminders
- Performance reviews recorded on driver and staff profiles
- Custom fields for anything your operation tracks
Delegate, sign off, keep the trail.
Multi-user operator accounts with roles, depot scoping and a unified work feed.
One place for everything outstanding
Tasks, cases and audit actions in a single feed with delegation, sign-off and a complete activity trail — scoped to the depots each person is pinned to.
- Admin, Transport Manager, Supervisor and Viewer roles
- Depot-scoped visibility across drivers, vehicles and cases
- Sign-off recorded against the person who completed it